This article outlines the techniques for converting emails from Lotus Notes into PDF format. If you have a question about this topic, stick around and read the entire piece for comprehensive insights.
Overview Lotus Notes & PDF
Lotus Notes: HCL Notes, serves as a powerful email client for businesses. A server that facilitates the connection, management, or sharing of data from one location to another in just a matter of seconds. It securely stores all your mailbox information, including emails, contacts, tasks, and additional details in NSF files. The NSF file format originated from Lotus Notes, indicating that access is exclusively available through the Lotus Notes application.
PDF: The PDF file format, known as the Portable Standard Document, has become one of the most commonly used formats today. It serves a variety of purposes, including creating presentations, collecting and storing documents, and sharing information. Users often seek to save emails from Lotus Notes to PDF format to view, print, or access specific emails and mailbox contents from NSF files. This allows for easy access to their NSF data using different PDF readers, such as Adobe. Additionally, there are several other reasons why users prefer to convert their NSF files to PDF, which we will explore in the next section.
What Motivates Individuals to Transform Lotus Notes Emails into PDF Format?
- One key point is that the PDF file format can be accessed on any device without needing specific software. PDF documents can be accessed on any device by users.
- PDF files occupy minimal space, making them a fantastic option for document sharing. Thanks to its robust security features, duplication is easily thwarted.
- It is a known fact that NSF files cannot be printed. Therefore, transforming NSF into PDF format offers an ideal printing option for users.
- For many users, the PDF format stands out as the top choice for data analysis and presenting legal testimony.
- The level of security provided by Adobe PDF is precise and sufficient, unmatched by any other option available. You can secure your PDF document with a password and also provide specific instructions regarding its content.
Method 1- Use the manual approach to convert emails from Lotus Notes to PDF format.
- Begin by launching the Lotus Notes application.
- Select and drag the emails on your desktop that you wish to convert to PDF format.
- In this section, dragged emails are successfully saved in the EML file format.
- To save your emails in MS Outlook, simply open the saved emails, click on File, and choose the Save option.
- Select HTML as the format for saving your file. To view an email saved in HTML format, simply open it using MS Word.
- Next, navigate to the File menu and select the Save As option.
- Select the desired location for saving and choose PDF from the file type options for your format.
Limitations of the Manual Approach
The method discussed earlier can be executed using Lotus Notes and Outlook. This method enables the conversion of one folder at a time. If you only need to convert a handful of files, this approach is ideal for you. However, having additional files may result in a longer processing time.
Method 2: Save Lotus Notes Emails to PDF-Automatic Approach
As you’ve noticed, this approach comes at no expense; however, it’s clear that it requires a significant investment of time. If you’re looking to simplify this intricate process, consider utilizing a professional solution to convert emails from Lotus Notes to PDF. For a seamless solution, consider using the TrustVare NSF to PDF Converter Software, which is the best software that can change the HCL Notes Database into PDF format at once without losing any data. In just a few steps, it changes all of your NSF data into PDF formats. This includes calendars, contacts, emails, journal entries, files, and more. It supports Lotus Notes Server versions 14.0, 12.0, 11.0, 10.0, 9.0, 8.5, 8.0, 7.0, and more.
Key Features:
- Enable the migration of bulk HCL Notes data into PDF with high accuracy.
- Allow mass NSF mailbox export at once.
- Give exact answers free from mistakes.
- Send the preview before conversion.
- Advance data filtration choice
- Keep the data structure all during the migrating procedure.
- A lightweight application runs in the system without stopping the speed and downloads readily.
- It turns HCL Notes with attachments.
- It supports 14.0, 12.0, 11.0, 10.0, 9.0, 8.5, 8.0, 7.0, and others, all incarnations of Lotus Notes.
- A bug and virus-free instrument.
- Support all iterations of Windows OS, both old and new, as well as Microsoft Outlook.
- Designed for all kinds of users; personal, corporate, and business, this is well-suited software.
- It provides technical services for its customers.
How One Should Use the Application
- Get the TrustVare NSF to PDF Converter Software.
- Add NSF files or folders from the browser tab.
- After seeing the preview, decide the files or folder you want to migrate.
- Pick the file format as PDF.
- Choose the target locations to save transformed information.
- Click the Convert Now button.
In Summary,
It’s essential to select a reliable method for securely converting emails from Lotus Notes to PDF. We’ve outlined some of the most dependable and cost-effective options available, enabling users to efficiently save IBM Notes emails as PDFs while ensuring no data is lost.
