Summary: For many customers who need to retain or distribute their emails quickly and safely, converting IMAP Server emails into PDF files is essential. Anyone can access a PDF file and maintain their format on any device or program used. They are therefore excellent for storing and distributing email data.
Two simple methods to transform IMAP Server emails into PDF files will be covered in this blog. One method calls for some manual labor; the other speeds and simplifies the procedure using the IMAP Backup Tool.
Why should Change IMAP server emails be PDF formatted?
- Because they maintain their style and text, PDF files are regarded as reliable for long-term preservation.
- Almost any device can read PDF files, hence your emails can be accessed on many platforms.
- Since they formally aid display email content, this PDF files are frequently employed in business and legal environments.
- Viewing IMAP emails in PDF form allows you to do it without an email software.
- Password protection of PDFs adds more security for crucial email data.
First method: manually save IMAP server emails as PDF.
The hand technique entails saving your emails as PDF files straight from an email application. These are the guidelines to apply:
First Step Set up your IMAP email account within an email program.
- Get and set a PC email application like Mozilla Thunderbird or Microsoft Outlook.
- Just provide your accurate email address and password of any IMAP server address and port to add your IMAP account.
- Sync your emails using email software.
The second step is to save emails in PDF files.
- Opening the email you wish to alter
- Under Print on the menu, click.
- Set Save as PDF for the printer choice in the print settings.
- Choose the target folder and file should be saved.
Drawbacks of Manual Method Approach
- Though it has certain basic drawbacks, the manual approach is straightforward:
- Time-Consuming: If you have numerous emails, changing one at a time can be draining.
- Manual conversion of emails runs the danger of losing attachments or data from them.
- Most email applications forbid converting several emails to PDFs at once, hence you cannot do so.
- For those not tech-savvy, configuring IMAP accounts in email programs might seem challenging.
Second Method: Making Use of the IMAP Backup Tool
One outstanding choice is the TrustVare IMAP Backup Tool is one of the best solutions to backup and convert IMAP to PDF and preserve your emails securely. You need no technical knowledge to use this utility since it saves IMAP Server emails into PDFs and other formats. This tool’s easy-to-use graphical interface helps with backup and export procedures. As a file-storing tool, this program can support several IMAP accounts and retrieve several file formats.
Main Characteristics of This IMAP Backup Utility
- To save time and work, change numerous emails at once into PDF.
- The tool guarantees that the email files, details, and arrangement remain constant.
- Choose a date range or other filters to support just specific emails.
- Works with all email providers including Gmail, Yahoo, Office 365, and others that employ IMAP.
- Simple design lets average folks as well as tech-savvy users use it without any difficulty.
- You can store your emails in many ways, not only in PDF format. These formats cover MBOX, EML, and PST.
- Encrypt your data to keep it safe and stop unintentional alterations.
- The IMAP backup tool will help you to translate IMAP emails into PDF:
Steps to Backup and Export IMAP to PDF Formats
- Download and configure the IMAP Backup Tool, open it, and enter your IMAP server login details.
- You can choose a group of emails or individual emails by using the filter option and verify emails to be accurate with the preview option.
- Select the PDF file format from the list of file formats as a file-saving option.
- Choose a location where you want to save converted data after the backup of IMAP emails.
- Now press the Start Now button
Conclusion:
Converting emails from an IMAP server to PDF is important for users who want to protect their email content or share it in a format that everyone can use. The manual method works well for single emails but is not effective for converting many emails at once. The IMAP Backup Tool is an easy-to-use and reliable way to save emails from an IMAP server to PDF files with very little work and high accuracy.
Choose the method that works best for you, whether it’s the manual way or using the IMAP Backup Tool. For a smooth experience and dependable results you should use the technical solution. This IMAP Backup Tool is a wonderful option for solid results and a seamless experience.
